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• Record Sales from Anywhere

  Whether you're at the Coffee Shop or doing groceries, you can record Sales offline. When internet is present, these records are synced automatically to the Cloud Servers--powered by Amazon Web Services.

  Sales coming from different devices, users, or store branches are automatically consolidated. Sales monitoring and access to Sales Reports are accessible via a web browser in your desktop computer or mobile device.

  Moreover, Store Owners or Managers can view all the Sales from different Branches live.

• Record with Flexibility

  Other than recording items and quantities sold, optional information can be saved--such as Memo (seen only by the User), Terms and Conditions, Notes to Customer (text visible to the Customer), Tax Information, Discounts, Reference Document ID, and Customer.

  Additionally, for monitoring purposes, you can mark the transaction with different statuses such as Paid, Refunded, and Void. Totals daily and monthly are automatically adjusted accordingly and viewable on the Sales Feed.

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• Receive Payments via PayPal

  Send an Invoice to your Customer and you will have the ability to accept payments through Credit Cards or PayPal Balances via PayPal Invoice.

  Additionally, you can mark the transaction as Paid, Refunded, and Void. Totals daily and monthly are automatically adjusted accordingly and viewable on the Sales Feed.

• Email Notifications from PayPal

  You and your customer will receive notifications from PayPal when you send an Invoice. A View Button will be presented in the email. When clicked, your customer will be redirected to the secured PayPal site for Payments processing.

  Subject to terms and conditions of PayPal.

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• Customers Pay via PayPal

  By clicking the PayPal Pay Button, customers have the option to pay with their PayPal Balances or with their Credit Cards.

  Payments are processed and secured by PayPal. Use of PayPal is subject to Terms and Conditions of PayPal.

• Customer Database

  Track sales per customer by creating your own Customer Database. Totals are computed automatically per customer, daily and monthly.

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Feature Comparison

With our Paid Version, you can view consolidated sales records from different devices or store branches. Additionally, you can have your Sales Reports on a per device, per sales person, or per store branch basis. You can even send us a feature request for a certain type of report you need and we can have this added to our standard reports.

To know more on how to get started on our Paid Version, kindly please send us a message via our Facebook Page at facebook.com/vmsiph.

* Requires PayPal Business Account. Use of PayPal Invoice is subject to Terms & Conditions of PayPal.
** Upcoming features.

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• Accessible Anywhere

  Project Managers and Stakeholders are most of time mobile, whether they are at the project site, at home, at the coffee shop, or anywhere in between.

  Project Management is always accessible anytime anywhere via the Internet. A desktop or a mobile Chrome browser is required to use Project Management.

  Project Management is powered by Amazon Web Services.

• Data Integrity and Control Flow

  Multiple Level of Users

  Project Managers. Responsible for Project Setup, Task Assignments, Cost Budgeting, Approval of official Man-Hours, access to Completion Assessment Dashboard, and other managerial tasks inside Project Management.

  Time Keepers. Responsible for reporting official actual time in/out inputs of personnel, workers, and staffs.

  Planners. Responsible creating projects, manpower assignments, and manpower cost budgets.

  Administrators. Responsible for the setup of all information such as users, types of users, available services, tasks, security, and other information needed.

  

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• Integration with 3rd Party Systems

  Biometric/RFID Devices and HRIS

  Device Integration. Logs generated from Nitgen Biometric/RFID devices will be used as official time logs. Integration points with existing Biometric/RFID devices will be designed by VMS. Final time logs for Payroll are subject for approval of the Project Manager.

  Human Resource Information System. Modern HRIS are capable of accepting inputs from 3rd party systems. Integration points will be designed by your HRIS provider and VMS.

• Manage the Project

  Stay on Top of the Metrics

  Budgeted versus Actual Man-Hours. The Project Completion Assessment Report, based on the reported actual Man-Hours will tell stakeholders if the estimated project completion is still on-budget or over-budget in terms of man-hours.

  Visual Assessment versus Man-Hour Completion Report. Let's the Stakeholders look into the difference between the estimated visual completion assessment of an Engineer or QA personnel against the Actual Man-Hour Cost Report. This report will tell the Stakeholders if the project is overspending or cost-saving.

  

• Plan Schedule

  The Solution includes a module for administering or planning the schedule of all manpower.

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• Encode Time Records

  Online Timekeeping

  Timekeepers can access the online module for encoding time records. Selecting a date in the calendar will reveal the list of manpower with planned schedule. With the list, Timekeepers can review each time-record and enter the actual time records per planned schedule.

  

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• Integration with 3rd Party Systems

  Biometric/RFID Devices and HRIS/ERPs

  Device Integration. Logs generated from Nitgen Biometric/RFID devices will be used as official time logs, instead of the manual encoding of time records. Time logs are still subject for approval of the assigned Manager.

  Human Resource Information System. Approved manpower time records can be automatically pushed to existing HRIS. Point of integration between two systems will be designed by your HRIS/ERP provider and VMS.

• Approve Time Records

  Online Approval

  Managers can access the online module for approving time records. Selecting a date in the calendar will reveal the list of manpower time records for approval. With the list, Managers can review each time-record and enter the number of hours approved.

  

• Generate Approved Time Records for Payroll

  Payroll Ready Reports

  Human Resource Personnel can access the online module for generating time records approved by the Managers. This report produces data for payroll processing, such as approved man hours which falls on:

  • Regular Days
  • Holidays
  • Special Days
  • Rest Days
  • Legal Holiday on Rest Days
  • Special Day on Rest Days
  • Regular Overtime
  • Holiday Overtime
  • Special Day Overtime
  • Rest Day Overtime
  • Legal Holiday Overtime
  • Legal Holiday Rest Day Overtime
  • Special Day Rest Day Overtime
  • Night Differentials

  

• Efficiency

  Online Monitoring

  Administrators or other Stakeholders can access the Dashboard and Reports modules for viewing live data on productivity.

  • Target Work Hours
  • Actual Work Hours
  • Target Cost
  • Actual Cost

  

• Asset Life Cycle Tracking

  Keep Assets Running with Notifications and Alerts

  VMS Preventive Maintenance has the facilities to monitor the usage of your Assets, either by Time, Running Hours, or Mileage. Other information such as Supplier, Brand, Model, Purchase Order ID, Requested By, and many more are kept for reference and search purposes. Preventive Maintenance is configurable for different types of Asset:

  • Vessels
  • Forklifts
  • Trucks
  • Prime Movers
  • Closed Vans
  • Motorcycles and Others

  Monitor the Events of the Asset Life Cycle:

  • Asset Requisition
  • Asset Purchase
  • Actual Usage
  • Maintenance
  • End of Life

  Email notifications are sent to all concern persons on daily or on-demand basis. There are different types of Notifications available, such as:

  • Assets Due for Maintenance
  • Actual Preventive Maintenance Performed
  • Predictive List of Assets Due for Maintenance in less than One Month
  • Predictive List of Items to Purchase in less than One Month

  Assets Due for Maintenance - Sample Screen Shot

• Maintenance Expense Monitoring

  Every Cents Counted.

  VMS Preventive Maintenance features an Expense Dashboard. The Dashboard can help Owners or Managers make timely decisions if the Asset is generating too much expense on Maintenance. Reports are available on Summary Level per type of Asset and can be drilled down on a per Preventive Maintenance Milestone per Asset.

  Sample Screen Shot

• Fleet Downtime Management

  Reduce Downtime. Stock-Up before the Actual Maintenance.

  As your Preventive Maintenance Data grows per Asset, either by Actual Running Hours or by Actual Mileage in Kilometers, VMS Preventive Maintenance System learns about its usage pattern. And, as it learns, it also learns to predict when the next Preventive Maintenance Milestone will occur.

  Information will be available to Owners, Managers, and other Stakeholders which will help them:

  • Estimate lead time of ordering spare parts
  • Prepare Manpower, Venue, or Appointment with Internal/External Service Provider
  • Schedule Downtime of Assets
  • Prepare or Allocate Budget
  • Order and Purchase Items

  List of Assets for Maintenance in Less than Two Weeks - Sample Screen Shot

  List of Items to Purchase in Less than Two Weeks - Sample Screen Shot